NARA Microfilm Descriptive Pamphlets

Finding aids for NARA microfilm It happens so often that these days it just makes The Legal Genealogist smile… ruefully, most times. You mention something in a blog post, like a Descriptive Pamphlet for a microfilm publication of the U.S. 947 more words

via And about those DPs… — The Legal Genealogist

Thank you, Judy, for the nice post on NARA DP’s!

Military Records for African-American Genealogy

Yesterday, I had the pleasure of speaking at the Afro-American Historical Society’s 2018 Black History Month Genealogy Conference in Laurel, Maryland. It was a great opportunity to reconnect with Alice F. Harris and Bernice Bennett, and to meet Marvin T. Jones, Erwin Polk, and others. All lecture handouts are available on the conference website. Much of my handout, Military Records for African-American Genealogy: Suggestions for Researchers, is applicable to all researchers regardless of color. I hope you’ll find it useful.

P.S. Any advertisements that appear on this website/blog benefit WordPress not me. Just FYI.

The 1973 Fire: New Hope in Recovering Burned and Brittle Records

Most researchers have heard of the 1973 fire at the National Military Personnel Records Center in Saint Louis, Missouri, that destroyed 80% of certain Army personnel records for persons discharged from November 1, 1912, to January 1, 1960, and 75% of certain Air Force personnel records for persons discharged from September 25, 1947, to January 1,1964 (names alphabetically after Hubbard).

Records that were entirely consumed by fire are gone, but there is new hope for surviving highly burned or damaged records. There is amazing work being done by NARA’s Conservation Staff in Saint Louis to recover and make available records that were previously too fragile to handle. Preservation Specialist Ashley Cox shows and explains what’s being done in the 33 minute video, “A is for Archives, B is for Burn File” from the 2017 NARA Virtual Genealogy Fair.

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The Law and Reasonably Exhaustive (Re)Search

You won’t want to miss the webinar by Judy G. Russell, JD, CG, CGL, entitled “The Law and the Reasonably Exhaustive (Re)Search” which was presented this evening (19 December 2017) and is available for free viewing for the next week. As Judy shows with very persuasive examples, you cannot possibly understand the contents of a record unless you understand the law that caused the record to be created.

Many of my own articles on federal records take that approach–with varying degrees of specificity–depending on the nature and purpose of the article.

Often, the reason the record was created is often as interesting–and sometimes just as informative–as the record itself.

Context is everything. History and the law provide that context.

 

Records of Claims Against the Federal Government

The idea of looking for ancestors in records of claims against the U.S. Federal Government (or against foreign governments) would be an afterthought, at best, for most researchers. Yet, they can contain valuable data. Here’s a few examples:

French Spoliation Claims. These were claims presented by U.S. citizens against France, Spain, and Holland for vessels and cargo taken by privateers prior to September 30, 1800, and condemned at ports controlled by those countries. There are records of these claims in the National Archives of the United States. The long and convoluted general history of those claims, along with guidance on the research process, is found in Angie Spicer VanDereedt’s 1991 Prologue article, “Do We Have Any Records Relating to French Spoliation Claims?

Claims Involving Various Foreign Countries, 19th-20th centuries, in a variety of contexts. For brief introductory information, see Records of Boundary and Claims Commissions and Arbitrations.

Southern Claims Commission approved, barred, and disallowed claims. From March 1871 to March 1873, over 22,000 Southerners filed claims alleging they had been loyal Unionists during the Civil War and had furnished to, or had materials taken by, the Union Army or Navy. These are very useful to family historians because the paper trail created by the claimants and various witnesses included relatives, neighbors, friends, former slaves, and free people of color. Their testimony provides a wealth of information about individuals living in the South during the Civil War. Get started with these records by learning more about them in the guide to “Researching Southern Claims Commission Records” on the Saint Louis County (Missouri) Public Library website.

Civil War Claims against the Office of the Quartermaster General The Quartermaster General (QMG) and his staff were responsible for procuring all the equipment and supplies the Army needed. Generally, claims arise when mistakes happen of one kind or another. In 1901, a clerk in the office of the QMG compiled a list of 19 different claims boards that had been created during the Civil War which gave a brief description of the location, purpose, composition, and authority of each board. You can read through that 9 page list here.

One of those 19 boards was the Cairo Claims Commission. By direction of President Lincoln, Secretary of War Edwin M. Stanton appointed a commission to examine and report upon all unsettled claims against the War Department at Cairo, Illinois, that originated before April 1, 1862, due to allegations of fraud and corruption in the Quartermaster Department there. Stephen B. Logan, Charles A. Dana, and George S. Boutwell were first appointed, but Shelby M. Cullom soon replaced Mr. Logan, who resigned due to ill health. The commission examined 1,696 claims totaling $599,219.36, and approved and certified for payment $451,105.80. Most of the claims rejected were for losses suffered in active operations of the army, either from misconduct soldiers or from requisitions made by officers who failed to give receipts and certificates to the claimants, who thus had insufficient evidence to support their claims. Some claims were rejected due to proof of disloyalty by the claimant. Claims by owners of vacant lots and by the Cairo city trustees for use of city land were disallowed. A small percentage of the claims were rejected due to fraud. Charles A. Dana discusses the Commission in his biography, Recollections of the Civil War: With the Leaders at Washington and in the Field in the Sixties (New York and London: D. Appleton and Company, 1913), pp. 11-14.

The Proceedings of the Claims Board Meeting at Cairo, Illinois, are online. Following the meeting minutes, they include a roughly alphabetical list of claimants that gives the voucher number, date, name of claimant, name of officer who had approved the expense, type of article or claim, amount of claim proffered, and the amount allowed by the claims board.

In conclusion…. As always, finding records in the National Archives about an ancestor requires that person to have had some kind of interaction with the Federal Government. Claims against the government are one possibility, but it will take time and effort by the researcher to locate that information.

National Archives 2017 Virtual Genealogy Fair Online on Oct. 25, 2017

The National Archives and Records Administration will have its 2017 Virtual Genealogy Fair online on Oct. 25, 2017. If you miss any part of it, don’t worry, it will be posted online at a later date.

If you missed the 2013 to 2016 Virtual Genealogy Fairs, you’re still in luck – all the videos, PowerPoints, and other handouts are still online. Just follow these links:

19th and Early 20th Century Federal Employees

Researching the career of a 19th or early 20th century federal employee requires delving into specialized records. Twenty-three years ago my article, “Documenting the Career of Federal Employees” was published in NARA’s Prologue magazine. The advice given then is still relevant today. There are still three basic steps in this research process. What has changed is online access to publications, finding aids, and–to some extent–records.

Step 1: Determine When, Where, and By Whom Employed. The Official Register of the United States is still the basic resource for this task. You can read more about it in John P. Deeben’s 2004 article. Fortunately, many of them are now online on Hathitrust.org. This important step enables the researcher to identify the federal agency or agencies that employed the ancestor. Knowing the agency means the researcher can then identify the appropriate Record Group(s) of interest in the National Archives and Records Administration.

Step 2: Identify Records Series that Might Provide Information. In the days before digital access, researchers had to consult inventories, preliminary inventories, and other finding aids onsite at the National Archives, or find them in a library, or obtain copies of them to peruse at home. Now, nearly every record series for every Record Group can be found in NARA’s online Catalog. Although using the Catalog can be daunting, it is accessible from home, and at your convenience.

Step 3: Examine Relevant Records. In most cases, the researcher will have to examine these records onsite at the NARA facility that holds the records. However, online access is slowly increasing through (1) enhanced description and/or (2) digital images.

  • Enhanced Description provides detailed information to allow the researcher to decide whether the records will be useful. For example, each of the 22 files in the series, Records Relating to the Protection of Mail Transport by Armed Guards, 1926-1932 indicates which postmasters and post offices (primarily larger cities) are included in the series. Here is the direct link to the Indiana file as an example. The records can then be perused onsite in the National Archives Building, or specific records can be requested by mail. If your ancestor was the postmaster or a postal employee of that post office, the records will provide insight into some of the work processes involved at that post office.

 

Learning more about an ancestor’s federal career will add biographical details to incorporate into their life story. You’ll get to know that person better.